Headcount reconciliation
Definition
A detection procedure that cross-references every record on the payroll register against HR personnel files, building access records, and direct management confirmation. Any payroll entry without a matching active HR record is a red flag for a ghost employee or an unauthorised payroll addition.
Related terms
- Commission manipulation
- Inflating the value, volume, or classification of sales transactions to generate a larger commission payout. Methods include recording fictitious sales, misclassifying non-commissionable...
- Fictitious inventory write-off
- A journal entry that reduces the recorded inventory balance under a legitimate category (obsolescence, spoilage, shrinkage) without an actual loss of stock....
- Ghost employee
- A fictitious or terminated worker whose record remains active on the payroll master file. Wages are disbursed under that record and diverted...
- Inventory shrinkage rate
- The ratio of inventory loss (the difference between book inventory and physical count) to total inventory, expressed as a percentage. Comparison of...
- Timesheet fraud
- The falsification of hours worked, rates of pay, or attendance records to generate a larger payroll payment than is legitimately owed. Includes...
Explained in
- Payroll and Inventory Fraud SchemesA detection procedure that cross-references every record on the payroll register against HR personnel files, building access records, and direct management con...